Accounting Manager (Montgomery)

Published: December 3, 2019

The Accounting Manager is responsible for general accounting functions in support of MAO’s various programs including but not limited to reconciliations, preparing journal entries, maintaining periodic reporting, and preparing statistical and financial reports, carrying out necessary payroll functions or special projects. The focus of this position is to ensure the accurate and timely recording of all cash receipts and disbursements are always maintained, and to coordinate the recording between various Fiscal Department and HR Department staff.

Job Type Full Time

Job Classification Exempt

Job Location Montgomery, Alabama

Minimum Education Bachelor of Arts or Science degree in Accounting or other business-related field is required

Work Experience Five years of accounting and payroll experience required

Job Duties

  • Utilizes accounting and payroll system, EMR, various third-party billing, spreadsheet, word processing and presentation software
  • Assures all Accounts Payable are accurately and timely recorded by reviewing posted transaction prior to disbursement
  • Maintain accurate list of vendors within MAO’s accounting system that have reportable non-employee compensation; coordinate needed items with Disbursement Specialist; ensure items necessary to complete yearly 1099s are maintained and updated as needed
  • Preparation of annual 1099s; submit timely 1099s to vendors and 1099s/1096 to IRS and AL DOR
  • Makes timely payments of monthly and quarterly payroll taxes
  • Coordinates recording of payroll taxes with General Ledger Specialist or other designated Accounting Division staff
  • Coordinates posting of payroll liability payments and any needed journal entries between the HR Department and Accounting Division
  • Posts all deposits and cash receipts accurately and timely, including manual deposits, off-site deposits, and ACH deposits
  • Reconciles Cash Receipt Log to the accounting system monthly
  • Maintains a list of all grants and contracts, along with contract number, grant cycle time period, contact information, budget, correlated accounting line items; reports any necessary chart of account revisions; enters grant budgets into the accounting system
  • Receives the monthly grant and contract billing from the Grant Accountant and prepares the appropriate documentation for recording within the accounting system; coordinates the recording with the General Ledger Specialist, or other designated accounting staff
  • Assures deposits are accurately recorded to the appropriate grants and contracts receivables line items; reports balances weekly to the Grants Accountant
  • Assures that all grant revenue and expenditure transactions follow HRSA regulations, State of Alabama regulations, or the regulations of any grantor or stipulations within any contracted service
  • Cross-trains with Grants Accountant for various grant and contract account billing; coordinates needed documentation for project billing with the Grants Accountant as needed
  • Prepares payments received by direct deposit for posting; includes third-party payments, client payments, grant payments and contract payments; assimilates necessary documentation for back-up; coordinates posting with General Ledger Specialist
  • Works closely with the Billing Division to ensure accurate posting of patient service revenue from all sources
  • Assimilates documents submitted by contract pharmacies monthly and prepares journal entries
  • Downloads pharmaceutical purchase invoices with Amerisource Bergen (or other designated vendor) daily and coordinates recording with Disbursement Specialist, or other designated Accounting Division staff
  • Performs monthly bank reconciliations
  • Is cross trained to perform various Accounting Division functions including accounts payable, accounts receivable and payroll functions
  • May assist in preparing closing journal entries, posting accrual entries, and preparing financial statements, statistical reports and/or various monthly reports as assigned by the CFO
  • Ensure compliance with GAAP principles
  • May perform other duties as directed by the Chief Financial Officer

Minimum Qualifications

  • Bachelor of Arts or Science degree in Accounting or other business-related field is required
  • Five years of accounting and payroll experience required
  • Preference is given to candidates exhibiting experience in a nonprofit or healthcare related environment
  • Additional related full-time experience may be considered in lieu of a completed degree, with five years of full-time directly-related experience substituting for every (one) year of college and successful passing of a competency exam
  • Computer skills; PC literacy in Excel, Word, Adobe, Access, PowerPoint

Exclusion From Federal Programs

  • Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or MAO’s Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program.

Physical/Mental Abilities

  • Ability to work within various technology environments. Preference will be given to those with working knowledge of QuickBooks and Sage Intacct
  • Ability to prioritize needs and plan work assignments according to deadlines internally and outside of the agency
  • Ability to communicate effectively and maintain working relationships with people from diverse ethno-cultural backgrounds in the area of management, clientele, funders and community members
  • Excellent verbal and written communication skills, flexibility and ability to work as part of a multi-disciplinary team
  • Self-directed with project management skills and ability to work independently

Physical Requirements

  • Ability to lift and carry a minimum of 30 pounds; ability to walk between office buildings; ability to see details at a close range; ability to sit at desk or PC for long periods of time; ability to work in an office setting

How to apply

To apply, please submit resume and cover letter to DaQuentin Davis, HR Director, at DDavis@maoi.org

Questions relating to this listing may also be directed to (334) 280-3349.