Fiscal Clerk (Montgomery, Alabama)

  • Type: Full Time
  • Classification: Non-exempt
  • Montgomery, Alabama
  • Minimum Education: High school diploma or equivalent.
  • Division: Fiscal
    Job Position Reports To: Chief Financial Officer

    Position Description/Duties:
    • Matches invoices, receiving reports and other requests for payment with purchase order or contract documents; ensures proper authorization and compliance with fiscal policies and procedures.
    • Inputs information in the accounting software and/or manually prepare forms to produce payments; reconciles and prepares payment requests for non-purchase order expenditures such as utility and contract payments.
    • Provides information to vendors, customers, appropriate staff regarding account balances, invoices and purchase orders.
    • Assists with the production of various periodic billings; receives checks by mail and processes and balances accordingly.
    • Processes returned checks, conveys to proper person to effect collection and make appropriate entries to files and/or ledgers.
    • Posts information to ledgers, journals and reports; prepares fund transfers between accounts.
    • Processes centralized payroll records and documentation; may assist in processing payments to various insurance carriers, deferred compensation and other employee deductions.
    • May assist with departmental payroll record keeping, cost accounting, and budget preparation by posting information, typing materials or totaling figures.
    • Processes employee travel arrangements in accordance with MAO’s rules and regulations.
    • Performs a variety of general office support duties such as typing, proofreading, filing, answering the telephone and preparing periodic and special reports.
    • All other duties as assigned.

  • Qualifications:
    Knowledge, Skills, and Abilities:
    • Computer skills; PC literacy in Excel, Word, Adobe, Access, PowerPoint.
    • Ability to prioritize needs and plan work assignments according to deadlines internally and outside of the agency.
    • Ability to communicate effectively and maintain working relationships with people from diverse ethnocultural backgrounds in the area of management, clientele, funders and community members.
    • Excellent verbal and written communication skills, flexibility and ability to work as part of a multidisciplinary team.

    Physical Requirements:
    • Ability to lift and carry a minimum of 30 pounds; ability to walk between office buildings; ability to see details at a close range; ability to sit at desk or PC for long periods of time; ability to work in an office setting.

    Minimum Qualifications:
    • 5+ years of work related experience with grant and fund accounting highly preferred.
    • Experience with fund accounting software programs; use of MIP Fund Accounting is highly preferred.

    To apply, please submit resume and cover letter to DaQuentin Davis, HR Director, at Questions relating to this listing may also be directed to (334) 280-3349.