Contracts and Grants Management Analyst (Montgomery)

Published: May 8, 2021

This position performs a variety of assignments on the administration of external awards related to the review, award and administration of grant mechanisms and cooperative agreements.

Job Type Full Time

Job Classification Non-exempt

Job Location Montgomery, Alabama

Minimum Education Bachelor's degree and three years of related experience; or a combination of education and related experience

Work Experience Work experience must be relevant to the listed duties and be reflective of the knowledge, skills, abilities and/or competencies outlined below.

Job Duties

  • Assist with maintaining project records, including notice of awards, advance account notices, sub-contract documentation, payroll documentation, and non-payroll documentation such as supply, consultant, and travel documentation.
  • Be responsible for monthly expenditure reviews of sponsored awards, including reviewing project ledger reports for accuracy of personnel and non-personnel expenses
  • Conduct a cost analysis of requests for payments or expenditures against the recipient budget and justification to ensure that all costs charged to the award are allowable, allocable, necessary and reasonable
  • Prepare requests for reimbursement (RFF) according to the awarding agencies or cooperative agreement’s required policies and procedures in a timely manner
  • Distributes monthly expenditure reports to designated parties for review and/or approval and addresses any questions or concerns involving expenses posting to the account
  • Develops and maintains a tracking system of grants/cooperative agreements for visible internal/external communication use
  • Creates and maintains spending projections for Program and Executive management for review
  • Work with staff to develop budgets for grant applications
  • Assist with interpreting federal, state, and private sponsor guidelines and regulations for spending on sponsored awards, determining allowable and unallowable expenses on awards, and ensuring fiscal compliance on awards
  • Educate the program staff of the internal policies related to the fiscal activities of the award
  • Stay abreast of changes in policy, regulations, and legal authorities affecting agreements and will communicates change, as appropriate, to program managers and the management team
  • Seek answers to questions and helps to resolve problems requiring the interpretation of policies and processes
  • Assist with a variety of standard grant management tasks

Minimum Qualifications Qualifications of candidates will be evaluated on the basis of their  level of knowledge, skills, abilities and/or competencies in the following areas:

  • Bachelor's degree and three years of related experience; or a combination of education and related experience
  • Experience applying laws, regulations, policies, and procedures, governing the administration of Federal grant agreements and other awards and cooperative agreements
  • Oral Communication - Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately
  • Customer Service - Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or outside organizations) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
  • Vaccinated Preferred

How to apply To apply, please submit resume and cover letter to DaQuentin Davis, HR Director, at DDavis@maoi.org Questions relating to this listing may also be directed to (334) 280-3349.