Staff Accountant (Montgomery)

Published: May 24, 2021

Job Type Full Time

Job Classification Exempt

Job Location Montgomery, Alabama

Minimum Education Bachelor of Arts or Science degree in Accounting or other business-related field is required.

Work Experience Five years of accounting and payroll experience required; preference is given to candidates exhibiting experience in a nonprofit or healthcare related environment. Additional related full-time experience may be considered in lieu of a completed degree, with five years of full-time directly-related experience substituting for every (one) year of college and successful passing of a competency exam.

Job Duties

  • Utilizes accounting and payroll system, EMR, various third-party billing, spreadsheet, word processing and presentation software.
  • Assures all Accounts Payable are accurately and timely recorded by reviewing posted transaction prior to disbursement.
  • Maintain accurate list of vendors within MAO’s accounting system that have reportable non-employee compensation; coordinate needed items with Disbursement Specialist; ensure items necessary to complete yearly 1099s are maintained and updated as needed.
  • Preparation of annual 1099s; submit timely 1099s to vendors and 1099s/1096 to IRS and AL DOR.
  • Makes timely payments of monthly and quarterly payroll taxes.
  • Coordinates recording of payroll taxes with General Ledger Specialist or other designated Accounting Division staff.
  • Coordinates posting of payroll liability payments and any needed journal entries between the HR Department and Accounting Division.
  • Posts all deposits and cash receipts accurately and timely, including manual deposits, off-site deposits, and ACH deposits.
  • Reconciles Cash Receipt Log to the accounting system monthly.
  • Maintains a list of all grants and contracts, along with contract number, grant cycle time period, contact information, budget, correlated accounting line items; reports any necessary chart of account revisions; enters grant budgets into the accounting system.
  • Receives the monthly grant and contract billing from the Grant Accountant and prepares the appropriate documentation for recording within the accounting system; coordinates the recording with the General Ledger Specialist, or other designated accounting staff.
  • Assures deposits are accurately recorded to the appropriate grants and contracts receivables line items; reports balances weekly to the Grants Accountant.
  • Assures that all grant revenue and expenditure transactions follow HRSA regulations, State of Alabama regulations, or the regulations of any grantor or stipulations within any contracted service.
  • Cross-trains with Grants Accountant for various grant and contract account billing; coordinates needed documentation for project billing with the Grants Accountant as needed.
  • Prepares payments received by direct deposit for posting; includes third-party payments, client payments, grant payments and contract payments; assimilates necessary documentation for back-up; coordinates posting with General Ledger Specialist.
  • Works closely with the Billing Division to ensure accurate posting of patient service revenue from all sources.
  • Assimilates documents submitted by contract pharmacies monthly and prepares journal entries.
  • Downloads pharmaceutical purchase invoices with Amerisource Bergen (or other designated vendor) daily and coordinates recording with Disbursement Specialist, or other designated Accounting Division staff.
  • Performs monthly bank reconciliations.
  • Is cross trained to perform various Accounting Division functions including accounts payable, accounts receivable and payroll functions.
  • May assist in preparing closing journal entries, posting accrual entries, and preparing financial statements, statistical reports and/or various monthly reports as assigned by the CFO.
  • Ensure compliance with GAAP principles.
  • May perform other duties as directed by the Chief Financial Officer.

Minimum Qualifications

  • Bachelor of Arts or Science degree in Accounting or other business-related field is required.
  • Five years of accounting and payroll experience required.
  • Preference is given to candidates exhibiting experience in a nonprofit or healthcare related environment.
  • Additional related full-time experience may be considered in lieu of a completed degree, with five years of full-time directly-related experience substituting for every (one) year of college and successful passing of a competency exam.
  • Vaccinated Preferred
Knowledge, Skills, and Abilities:
  • Computer skills; PC literacy in Excel, Word, Adobe, Access, PowerPoint
  • Ability to work within various technology environments. Preference will be given to those with working knowledge of QuickBooks and Sage Intacct
  • Ability to prioritize needs and plan work assignments according to deadlines internally and outside of the agency
  • Ability to communicate effectively and maintain working relationships with people from diverse ethno-cultural backgrounds in the area of management, clientele, funders and community members
  • Excellent verbal and written communication skills, flexibility and ability to work as part of a multi-disciplinary team
  • Self-directed with project management skills and ability to work independently
Exclusion From Federal Programs:
  • Employee may not at any time have been or be excluded from participation in any federally funded program, including Medicare and Medicaid. This is a condition of employment. Employee must immediately notify his/her manager or MAO’s Compliance Officer if he/she is threatened with exclusion or becomes excluded from any federally funded program.

Physical/Mental Abilities Mental Abilities:

  • Ability to prioritize needs and plan work assignments according to deadlines internally and outside of the agency
  • Ability to communicate effectively and maintain working relationships with people from diverse ethno-cultural backgrounds in the area of management, clientele, funders and community members
  • Excellent verbal and written communication skills, flexibility and ability to work as part of a multi-disciplinary team
  • Self-directed with project management skills and ability to work independently
Physical Abilities:
  • Ability to lift and carry a minimum of 30 pounds; ability to walk between office buildings; ability to see details at a close range; ability to sit at desk or PC for long periods of time; ability to work in an office setting.

How to apply To apply, please submit resume and cover letter to DaQuentin Davis, HR Director, at DDavis@maoi.org Questions relating to this listing may also be directed to (334) 280-3349.